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Office Clerk

Company: IGPS Logistics LLC
Location: Fishers
Posted on: August 6, 2022

Job Description:

Job DescriptionJob Summary: The Office Clerk assists the depot in communication with the carriers, vendors, and overall operation. The clerk aids the Office Supervisor daily. Job Duties and Responsibilities:

  • Answer telephones and relay messages to appropriate recipients
  • Maintains shipping and receiving schedule. Track loads as needed.
  • Communicates with Depot Manager/Dock Supervisor/Dock Lead when loads arrive, depart, or schedule changes.
  • Manage files/folders and compile records.
  • Manage financial records and light bookkeeping activities.
  • Greet customers and visitors and perform tier-one / first contact services.
  • Manage inventory of office supplies and assist in organizing office activities.
  • Scan incoming mail for recipient information.
  • Handle outgoing mails by sealing envelopes and placing stamps and prepare packages/arrange for shipping.
  • Retrieve files.
  • Assist in preparing time reporting.
  • Proofread records and reports for accuracy.
  • Type and edit correspondence.
  • Perform document photocopying and paperwork distribution tasks.
  • Act as a receptionist or front desk contact when required.
  • Report to management of minor repairs of the office
  • Create and maintain meaningful liaison with vendors and suppliers.
  • Ensures work area is clean and organized.
  • Maintain office equipment such as copiers and printers.
  • Ensures safety measures are always adhered to.
  • Performs other related duties as assigned by management. Job Qualifications:
    • High school diploma or general education degree (GED), or one to three months related experience and/or training, or equivalent combination of education and experience.Job Competencies:
      • Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
      • Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
      • Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
      • Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
      • Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
      • Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
      • Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed. PHYSICAL DEMANDS AND WORK ENVIRONMENT: Work is performed indoors in a manufacturing setting with regular exposure to cold, heat, noise, and moving machines and equipment. Must be able to lift to 10 lbs, push and pull up to 12 lbs, lift, stand and carry consistently, have proper hearing, vision and speech capabilities. Can wear Personal Protective Equipment (PPE) (Hearing protection, safety glasses, goggles, or shields).

Keywords: IGPS Logistics LLC, Fishers , Office Clerk, Administration, Clerical , Fishers, Indiana

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