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Office Manager

Company: NITREX
Location: Zionsville
Posted on: February 23, 2021

Job Description:

SUMMARY:This position is primarily responsible for administering and communicating various administrative procedures and assists the plant manager.ESSENTIAL DUTIES AND RESPONSIBILITIES:Core duties and responsibilities include the following. Other duties may be assigned.* Acts as receptionist for both walk-in and phone contacts.* Forwards paperwork for the company on any garnishment, government & unemployment claims.* Maintains daily status sheet for all in housework and advises customers regarding individual orders. Maintains files for all paperwork including: Job Cards, Customer Purchase Orders, Packing Slips, Blueprints, Charts and Certifications.* Interfaces with Quality Assurance to issue paperwork for Certifications and lab results for jobs requiring it. Complies with all Quality Assurance procedures as stated in the Q.A. Manual.* Validate and rectify pricing accuracy between Customer Purchase Orders and Nitrex Quote pricing prior to creating a Nitrex Invoice for work completed.* Maintains department records and forwards to corporate. * Maintains customer records and forwards all correspondence to Nevada (ACH, payments, invoices) for processing. Processes weekly/monthly sales.* Maintains vendor records and forwards all approved invoices to Nevada for processing* Acts as an assistant to the Facility Manager. Liaises with corporate accounting, personnel and payroll departments.* Makes purchases of office supplies* Writes P.O. as needed SUPERVISORY RESPONSIBILITIES:This job has no supervisory responsibilities.COMPETENCIES:* To perform the job successfully, an individual should demonstrate the following competencies:* Adaptability - Adapts to changes in the work environment; Manages competing demands; Able to deal with frequent change, delays, or unexpected events.* Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.* Customer Service - Responds promptly to customer needs; Responds to requests for service and assistance; Meets commitments.* Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Completes tasks on time or notifies supervisor for alternatives.* Interpersonal Skills - Focuses on solving conflict, not blaming; Listens to others without interrupting; Keeps emotions under control.* Oral Communication - Speaks clearly and persuasively in positive or negative situations; Responds well to questions; Participates in meetings.* Written Communication - Writes clearly and informatively; Able to read and interpret written information.* Teamwork - Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Supports efforts to succeed.* Organizational Support - Follows policies and procedures.* Quality - Demonstrates accuracy and thoroughness; Applies feedback to improve performance; Monitors own work to ensure quality.* Safety and Security - Observes safety and security procedures; Reports potentially unsafe conditions immediately.QUALIFICATIONS:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.EDUCATION AND/OR EXPERIENCE:Bachelors degree (B. A.) or equivalent; or two years related experience and/or training; or equivalent combination of education and experience or Associates Degree and continuing education.MATHEMATICAL SKILLS:Ability to work with mathematical concepts such as probability and statistical inference. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.LANGUAGE SKILLS:Ability to read, analyze, and interpret general business, technical procedures, or governmental regulations. Ability to write: reports, correspondence and procedure manuals. Ability to present information and respond to questions from groups of: employees, managers, customers.REASONING ABILITY:Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.COMPUTER SKILLS:To perform this job successfully, an individual should have knowledge of: Database software, Internet, Payroll systems; Spreadsheet and Word Processing software.PHYSICAL DEMANDS:The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must occasionally lift and/or move up to 10 pounds. The employee must regularly lift and/or move up to 10 pounds, frequently lift and/or move up to 25 pounds and occasionally lift and/or move up to 50 pounds +/- lift assist means.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.WORK ENVIRONMENT:The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Keywords: NITREX, Fishers , Office Manager, Executive , Zionsville, Indiana

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