Venues Coordinator

Company: Educate 360
Location: West Lafayette
Posted on: May 17, 2022

Job Description:

In the role of Event Coordinator, you will ensure a great experience for our students and instructors by selecting the best training venue to fit the needs of our training classes and ensuring venues, students and instructors are prepared with everything needed in advance of the event start date.
Duties and responsibilities
Venue Research, Selection and Contracting
Conduct research to locate best venue locations based upon parameters provided.
Collect venue rates for meeting room, discounted sleeping room for instructors, AV, concessions, and beverage services.
Coordinate venue contracts and event date selection with venue partners.
Maintain ongoing contact with venue partners to ensure contracts are in place and locations are secured for all courses
Event Logistics
Ensure the venue is prepared in advance of the start of the event, including seating and seating arrangements, and the receipt by venue of training equipment, and training materials.
Coordinate shipping and receiving and onsite storage of course materials with venues; and inventory updates and other logistical needs with operations.
Coordinate efforts with customer service, operations, and instructors to ensure that all parties are aware of any venue changes.
Coordination with instructors upon course completion on course materials inventory stored onsite at venue or return shipped, student attendance records, etc.
Records Management
Update various systems with venue information and updated inventory counts.
Ensure venue contracts are up-to-date and stored with vendor records.
Ensure all event documentation is filed and stored with the appropriate event.
Webinars
Set up webinars on specific accounts for all public courses.
Update systems with webinar accounts and links for students.
Other responsibilities/tasks as assigned by Management.

Qualifications
Ability to make independent decisions on a daily basis, addressing the best way to handle specific tasks
Demonstrable interpersonal skills to deescalate situations and maintain composure under pressure.
Educate 360 offers competitive compensation and excellent benefits, along with opportunities for advancement.

Keywords: Educate 360, Fishers , Venues Coordinator, Other , West Lafayette, Indiana