Company: Educate 360
Location: West Lafayette
Posted on: May 17, 2022
In the role of Event Coordinator, you will ensure a great
experience for our students and instructors by selecting the best
training venue to fit the needs of our training classes and
ensuring venues, students and instructors are prepared with
everything needed in advance of the event start date.
Duties and responsibilities
Venue Research, Selection and Contracting
Conduct research to locate best venue locations based upon
Collect venue rates for meeting room, discounted sleeping room for
instructors, AV, concessions, and beverage services.
Coordinate venue contracts and event date selection with venue
Maintain ongoing contact with venue partners to ensure contracts
are in place and locations are secured for all courses
Ensure the venue is prepared in advance of the start of the event,
including seating and seating arrangements, and the receipt by
venue of training equipment, and training materials.
Coordinate shipping and receiving and onsite storage of course
materials with venues; and inventory updates and other logistical
needs with operations.
Coordinate efforts with customer service, operations, and
instructors to ensure that all parties are aware of any venue
Coordination with instructors upon course completion on course
materials inventory stored onsite at venue or return shipped,
student attendance records, etc.
Update various systems with venue information and updated inventory
Ensure venue contracts are up-to-date and stored with vendor
Ensure all event documentation is filed and stored with the
Set up webinars on specific accounts for all public courses.
Update systems with webinar accounts and links for students.
Other responsibilities/tasks as assigned by Management.
Ability to make independent decisions on a daily basis, addressing
the best way to handle specific tasks
Demonstrable interpersonal skills to deescalate situations and
maintain composure under pressure.
Educate 360 offers competitive compensation and excellent benefits,
along with opportunities for advancement.
Keywords: Educate 360, Fishers , Venues Coordinator, Other , West Lafayette, Indiana
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